How to use Zoom: 10 tips and tricks for better video meetings
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Zoom Is Adding Specific Zoom Chat Admin Settings - Categories
More information on accessing Zoom recordings in Panopto can be found on this webpage. Once logged into Zoom via the browser, the meeting host can access the meeting attendance by clicking on Reports in the left-hand menu and choosing the usage option.
The host will then need to set the date ranges for the meeting they are looking for. Clicking on the number of participants will bring up a list of all the participants that joined a meeting. Training and support To learn the basics of Zoom, watch this video.
To learn more advanced features of Zoom such as breakout rooms and polls, watch this video. Zoom has launched a Learning Centre that provides a comprehensive set of resources to help you learn and understand the product. Access is free and can be found on the Zoom Learning Centre website. Accounts and accessing the Zoom licence. How do I access Zoom with my Imperial login details? What type of Zoom account should I have?
How do I add someone to schedule on my behalf? Set up scheduling privileges Sign into the Zoom web portal. Under the Personal menu, select Settings. Enter one or more email addresses in the window that appears, separated by a comma.
Select Assign to save your changes. After a colleague has given me permission, how do I schedule a meeting on their behalf? Sign into the Zoom Desktop Client. Click on the Schedule icon. This will open the Schedule Meeting window. In the Schedule for section, found below the Topic section, choose the user you want to Schedule for from the dropdown menu. Select Save to finish. What is an Alternative Host? Alternative hosts can be designated when scheduling or editing a meeting.
Web portal: Scroll to the bottom of the page and locate the Alternative Hosts field. You can then add the email addresses of the required alternative hosts. User Activity Report: Displays a detailed user activity report that can be used for auditing.
Tracking Field Schedule: View and edit the fields that can be used to analyze meeting usage. Type of Default role as Admin in Zoom. All Zoom Category Go to top. Go to top. When in the meeting, the host must Enable Auto-Transcription by using the Meeting Toolbar on the bottom of the screen:.
Users will then see Live Captions on the screen during the meeting, and can enable full, live transcript on the right side of the meeting screen. Please consult this chart to determine if Zoom and other services at Purdue can be used to meet your needs while conforming with Purdue policies. The first step is prevention. Setting up your meeting with the correct options will make it much more difficult for an unwanted guest to enter the meeting in the first place, and much more difficult for them to actually do anything if they do.
The next section is about knowing what to do once the meeting starts and someone tries to interfere with your meeting. All Zoom meetings hosted by accounts in the Purdue Zoom environment will only utilize data centers in the United States to handle meeting data.
If you are the host or co-host, and you would like to remove someone from your meeting, follow these steps:. All Zoom meetings must have a host. This person must be present to start the meeting, or allow users in from the Waiting Room. A Licensed Zoom user can delegate scheduling permission to another Licensed Zoom user within the same environment. If you would like to arrange a Zoom meeting with your account, but would like another user to be the host, there are two ways you can do that:.
Depending on how you wish to connect to the meeting, you will need some combination of the following:. Virtual backgrounds are available to all users, free and licensed. It is very similar to the green screen effects used in television and movies — and by your local weatherman! For best results, make sure you have good lighting.
Your physical background should be a solid color, and try to avoid wearing clothes that are similar in color to the virtual background. Custom backgrounds should have an aspect ratio of and minimum resolution of by pixels. Further Reading: Zoom guide to virtual backgrounds. The Waiting Room feature allows the host to control when a participant joins the meeting.
As the meeting host, you can admit attendees one by one or hold all attendees in the waiting room and admit them all at once. You can send all participants to the waiting room when joining your meeting or only guests, participants who are not on your Zoom account or are not signed in.
Waiting rooms are enabled by default, but can be turned on or off for your account, or for each meeting. Please contact your local IT Support team for information on acquiring the necessary equipment to use Zoom in rooms on campus, or in your home office. Personal meeting rooms are similar to personal offices. When you link to your personal meeting room, you are giving your attendees the directions and the key to your office.
If you are comfortable sharing this information, then using personal meeting rooms are great — especially for team meetings, or quick meetings with colleagues. Note: You can always change your personal meeting room password , essentially changing your lock for all future meetings. If you are meeting with outside groups, or those you would rather not have access to your personal space, then scheduling a meeting room is the better choice.
Additionally, we always encourage the use of waiting rooms with all meetings, whether they be held in your personal meeting room or a scheduled meeting room. Zoom does not allow a user to host multiple meetings at the same time. The current Zoom license available to Purdue University allows for up to participants. Allowances for additional attendees may be purchased.
While there is no specific rule about where your recordings should be saved, OIT and the CSC suggest saving your meetings locally on your computer, rather than cloud storage.
This will give you more flexibility with uploading through Kaltura, as well as more storage space. By accessing Settings, you will be able to set the folder for your local recordings, as well as manage your cloud storage, if you so desire.
Users can still have admin rights over a group of licenses, but will not have as much authority over those users as they would have if they were admins over an entire account.
Group admins can also do some minor troubleshooting, but do not have access to the full reporting dashboard. The account does include cloud storage for recording. At this time, IT Security is reviewing this option, and will be deciding on its availability to our users.
Recordings will remain available to the host for days. At that time, they are automatically deleted. Note: This may change depending on the outcome of the security review mentioned above. Additionally, recordings may be deleted sooner if the storage location runs out of space. In some situations, it may be appropriate for a local IT representative to have the ability to modify settings for a group or department. In this case, the department head may contact their local IT support and request this permissions level for one or more IT technicians.
The granting of this permission is not guaranteed, and each request will be reviewed. All apps must be reviewed and approved by the IT Security team. Please direct any requests for Zoom App installations to itpolicyreq purdue. This message can mean different things.
Check to see if you have changed that recently. If you have, any old meeting links that use your Personal Meeting room ID will need to be updated with a new invitation. Secondly, if you scheduled meetings when your account was NOT in the Purdue University Zoom environment, those will continue to work for a short time. However, those will eventually begin to fail.
If you have recurring Zoom meetings scheduled, we recommend updating those with the new Zoom links. Your new links should start with purdue-edu. Licensed users can delegate to other users the ability to schedule Zoom meetings on their behalf.
Both users must be Licensed, and setup within the Purdue University Zoom environment. For information on how to delegate access, and schedule meetings for other users, see the following Zoom support page:. If you use polling in your meeting, you can run a report after the meeting is over to see the results of those polls. Poll reports are available for meetings that ended at least 5 minutes ago. All poll data is deleted from Zoom after 30 days.
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